Digital communications devices have a multitude of uses. Even the most basic smartphone also functions as a camera, video recorder, GPS tracker, multiple internet browsers, clock, stopwatch, and mp3 player!
Bundled features aren’t unique to smartphones, either. Even “smart” appliances like refrigerators, ovens, and microwaves have an abundance of additional uses. So, it makes sense for office equipment to be similarly multi-use, because most offices require numerous tasks to be executed at once. Multifunction printers are now essential for every type of business that wants to stay productive, efficient, and competitive.
But, what is a multifunction office printer, exactly?
Multifunction printers are printers/copiers that can perform the following other tasks:
- Smart card reading
- Booklet creation/binding
- Hole punching
Multifunction printers are highly beneficial, but here are the most valuable functions multifunction office printers can perform.
They offer convenience.
The smartphone has become the go-to personal communication device because it performs so many useful functions. It performs so many high-value tasks, in fact, that the speakerphone feature is often among the lesser-used functions! Multifunction office printers also remove the burden of purchasing and maintaining numerous pieces of equipment. With consolidated scanners, copiers, fax machines, and more, they offer excellent quality printing output without having to rely upon separate machines.
Additionally, a multifunction office printer allows you to access features and services you might not have prioritized previously. Fax machines have become nearly obsolete – few organizations rely upon faxing, making fax machines a non-worthwhile investment individually. However, on those rare occasions when you have a client or vendor who requires a faxed copy of important documents, your multifunction office printer’s fax feature can be a godsend.
They are compact.
If you have a small office, you likely don’t have room for abundant office equipment. Rent for commercial spaces can be extremely expensive, so having multitasking equipment can mean renting smaller – and cheaper – offices.
They reduce energy costs.
One piece of equipment for printing, copying, scanning, and faxing will use significantly less electricity than individual machines that likely remain on all day. Multifunction office printers also have a sleep mode, so they use even less energy during the periods when they are not in active use. Not only does this save you money, but it also helps keep your office environmentally friendly.
They don’t require as much maintenance as individual pieces of office equipment.
Ensuring the consistent and smooth functioning of one piece of equipment is significantly easier than four or more pieces of equipment. You’ll only need one dedicated service provider for your one multifunction printer if issues should arise, and it’s also far easier to manage the regular upkeep of a single machine. You don’t have to keep track of the ink and toner levels of multiple machines, install updates at different times, or worry about the security features of more than one device.
They reduce overall office expenses.
With a small, multifunction office printer, you save money on a variety of fronts – from reduced electricity costs, to lower storage costs, and fewer overall maintenance requirements.
Visual Edge IT is proud to be Southern California’s go-to office equipment provider, helping offices of all sizes access a huge variety of office printers, scanners, VOIP phone systems, and much more. To learn more about our services, please visit our information page for additional details.