3. Saving the sensitive files in an unsafe folder.
When someone needs to scan a document and then save it to the cloud, they usually need to save that scanned file somewhere local first.
It might be their desktop or some local folder. But if they forget to delete that file after copying it to a shared Dropbox or Google Drive or wherever, you’ve got a problem.
Make sure you’ve got a printer that’s smart enough to automatically save your users’ files in the cloud for them. And they won’t leave sensitive files lying around.